Privacy Policy

We will use the information you have provided on your application form, along with any additional information we obtain with your consent from third parties, solely for assessing your suitability for employment. It may be necessary to disclose your information to our agents and other service providers to carry out background screening checks.

You will also be consenting to the transfer of your information to your current and future potential employers, where necessary. This may include transferring information to companies operating abroad if you apply for work outside of the United Kingdom.

Your information will be stored in our computer database and will not be supplied to anyone other than your employer, who is requesting the employment checks.

GDPR Statement

The General Data Protection Regulations (Regulation (EU) 2016/679) came into force on 25 May 2018. National Vetting Solutions UK (the Screening Company) has reviewed its internal processes and procedures to ensure compliance with GDPR regulations. All internal policies and procedures adhere to the Regulations, and we have made minor changes concerning the personal data we process on behalf of applicants to ensure full compliance. National Vetting Solutions UK is registered with the UK Information Commissioner’s Office (Registration Number: ZB058368). National Vetting Solutions UK is fully committed to the principles of data protection and the protection of individual privacy.

GDPR Privacy Notice

Who is collecting the data?
To execute our duties, it is necessary for National Vetting Solutions UK to collect, store, and process individuals’ personal information. This includes information from and relating to clients, past employers, referees/personal references, other publicly available sources, and individuals on whom we are asked to conduct background checks for employment purposes.

What data is being collected?
We hold personal data on individuals referred to us by the client. This consists of information necessary to conduct background checks for employment applications and avoid breaches of confidentiality, such as name, address, date of birth, and employment history. This data is provided by the applicants or obtained from other sources with their prior consent. We do not seek to collect Sensitive Personal Data. “Sensitive Personal Data” refers to personal data that reveals racial or ethnic origin Financial status, political opinion, philosophical belief, religion, trade-union membership, sexual orientation, or concerns regarding health and sex life, genetic data, or biometric data.

What is the legal basis for processing the data?
Data shall be fairly and lawfully processed only with the applicant’s knowledge and prior written consent. National Vetting Solutions UK will collect and process appropriate personal data only to the extent that it is needed to fulfill operational needs or comply with any legal requirements. We will not use the personal data for any reason other than that specified in the consent form. We do not sell or release personal information to third parties for marketing purposes. All reasonable technical and organizational measures shall be taken to prevent the misuse, loss, destruction, or damage to personal data.

Will the data be shared with any third parties?
We will only share your personal information with prospective employers. National Vetting Solutions UK operates services worldwide. Some countries outside the European Economic Area may not have laws regulating the use and transfer of personal data; we will ensure that personal data is not transferred to these countries without suitable safeguards.

How will the information be used?
National Vetting Solutions UK will not use the personal data for any reason other than that specified in the consent form for the purposes of conducting sufficient background screening checks for employment purposes. We do not sell or release personal information to third parties for marketing purposes.

How long will the data be stored for?
All data held by National Vetting Solutions UK, including processed and/or personal/sensitive data, is encrypted at rest and held in a secure personal cloud, which is ISO27001 Certified. All data is held and processed within the United Kingdom. Backup data is also held within our secure ISO27001-compliant personal cloud. We retain data in accordance with current legislation and our Data Retention Policy. Data is retained for 7 years unless it is retained for an individual or organization involved in legal action. Once the operational or legal requirement to store the data has expired, the personal information is destroyed securely. Any proposed future changes to the method or location of data storage will be reviewed in line with GDPR legislation.

What rights does the data subject have?
All applicants have the right to access their personal data through subject access requests and the right to correct any inaccurate personal data in certain cases, applicants have the right to have personal data erased, as well as the right to move their personal data from one service provider to another.

How can the data subject raise a complaint?
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, particularly in the Member State of your habitual residence, place of work, or place of the alleged infringement if you believe that the processing of your personal data infringes this Regulation.

Cookie Policy

As is common practice with almost all professional websites, this site uses cookies. Cookies are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored; however, please be aware this may downgrade or ‘break’ certain elements of the site’s functionality.

Disabling Cookies:

You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites you visit. Unfortunately, in most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It’s therefore recommended you leave on all cookies if you are unsure whether you need them or not, in case they’re used to provide a service you require.

The Cookies We Set:

When you submit data to through a form such as those found on contact pages or comment forms cookies may be set to remember your user details for future correspondence.

In order to provide you with a great experience on this site we provide the functionality to set your preferences for how this site runs when you use it. In order to remember your preferences, we need to set cookies so that this information can be called whenever you interact with a page that is affected by your preferences.